Tool overload with no integration strategy
The average SMB juggles 9+ cloud tools that don't talk to each other. 67% of organizations say siloed data remains their top obstacle to connecting systems.
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Before we change anything, we find out what's actually happening. Every tool, every process, every place time and money leak out — mapped and priced.
Common Growth Barriers
The average SMB juggles 9+ cloud tools that don't talk to each other. 67% of organizations say siloed data remains their top obstacle to connecting systems.
80% of SMBs acknowledge room for improvement in their technology vision, but only 19% know where to start. Software decisions are made reactively — just a pile of one-off purchases.
59% of SMBs made a regretful software purchase in the past 18 months. Meanwhile, 30% of SaaS licenses go completely unused. You're paying for tools nobody uses.
How We Work
We inventory every tool, subscription, and process — then map how data flows (or doesn't) between them.
We present a prioritized roadmap: what to keep, what to cut, what to add, and what to integrate — with clear reasoning and cost comparison.
We configure, migrate data, and integrate your chosen tools according to the roadmap. Hands-on, not just recommendations.
SOPs, video walkthroughs, and team training so adoption actually happens — not just another binder on the shelf.
Business Impact
Average SaaS spend reduction
Gartner, 202430%
By eliminating redundant tools and renegotiating licenses.
Unused features identified and addressed
Pendo, 202480%
Most businesses use only 20–30% of their software's capabilities.
Hours saved per week through consolidation
STOA client data10–15
Less context-switching, less manual data transfer, less time maintaining fragmented systems.
Sources: Gartner, 2024Pendo, 2024STOA client data
Who This Is For
Businesses doing $1M–$5M with 10–50 employees. Owners who've outgrown spreadsheets and duct-taped systems but can't justify a full-time IT hire.
Get Your Free Capacity ReportYou're paying for 8+ SaaS tools that don't talk to each other
Software decisions are made reactively — no coherent strategy
You've made at least one software purchase you regret
Your team only uses a fraction of the tools they have
You need to migrate platforms but don't know how without losing data
You're in construction, professional services, healthcare, or home services
STOA OS
This is Snapshot and Map — stages one and two of STOA OS. It's where every engagement starts, and it's the only honest way to price the rest of the work.
FAQ
Everything you need to know about how we work, what to expect, and what happens next.
Free Tool — STOA Tools
Free tools that answer the two questions owners ask us most: what's this costing me, and what software should I actually be using? When you're ready for connected operations that don't need you in the middle, the Capacity Report is the front door.
Free, no pitch. We map where your time and money are leaking and hand you the number — hours per week and dollars per year. What you do with it is up to you.
A free Hidden Capacity Report shows where hours and dollars are going. Takes a short conversation.
We show you what we'd fix first, what it's worth, and what it costs. No obligation.
Most partners hand you a system and leave. We stay on as your operations team.